Present

Section 1.
The Presidential Office shall be located and arranged in such a place as may be determined by the President and approved by the Executive Board within 45 days of taking office.

Section 2.
The Official Address shall be at a place determined by the Executive Board, recognising the need for continuity to maintain effective communication.

Section 3.
The Executive Board shall be responsible for approving the arrangements for delivery of Member Services to Affiliates, Friends and Fellows, and that the contractual requirements are fulfilled.

Proposed

Section 1.
The Office of BPW International shall be located and arranged in such a place as may be determined by the Executive Board recognising the need for continuity to maintain effective services and knowledge.

Section 2.
The Office of BPW International shall be located in one place with knowledgeable, multi-lingual staff, easy access and costs as low as possible.

Section 3.
The Office of BPW International shall deliver all services to members and Fellows and operate as the support for the Executive Board and Representatives of BPW International as directed by the Executive Board and the Board of Directors.

Section 4.
The Executive Board shall be responsible for approving the arrangements for delivery of Member Services to Affiliates, Friends and Fellows, and that the contractual requirements are fulfilled.

Section 5.
The President is entitled to appoint a paid personal assistant, not necessarily located at the Office of BPW International.

RATIONALE

It is all important that there is an efficient, experienced, knowledgeable and conveniently located Office to support the Executive Board and other Representatives/officers of BPW International and that there is good communication and co-ordination between the different staff members.

At present experience and knowledge is lost due to moving the office every three year; different locations for different services etc. Moving all the secretarial staff and bookkeeping to separate, different locations again is not a good idea. One location for all services is preferred.

The total cost of the three (3) offices which currently serve BPW International, [Presidential Office, Finance Directors Office, and Member Services] are too high for the level of services provided and the need for efficiency.

The International President needs to have a paid personal assistant, but there is no need to move and separate all the offices/paid services.

It should be the Executive Secretary’s job to supervise the Office.

MOTION: Amendment No 5 lie on the table until after the report of the task force looking at the organisation of BPW International.

NOTE: This amendment has been replaced by Amendment No. 15 for XXVI BPW International Congress.